Reporting to the President & CEO, the Vice President Finance is a member of the executive and leadership teams and provides overall leadership and direction to the finance and administration functions. The Vice President Finance is responsible for the Foundation’s financial strategy, internal financial controls and operating procedures, financial and performance reporting, and investment and risk management.
1. Strategic Planning & Business Planning
- Collaborate with the executive and leadership teams to define the brand, vision, mission, values, strategy and key goals for the Foundation. Be a leader in communicating and building understanding among employees and promoting overall integration of the Foundation’s activities.
- Develop and manage financial budgeting and forecasting processes to ensure alignment with and achievement of organizational strategies and goals.
- Develop, implement and oversee the execution of relevant policies, processes, procedures, information systems and templates to track, monitor, assess and report on corporate performance.
- Lead the financial, administration and information technology strategies and plans; create an aligned annual business plan and budget, assess and evaluate plan performances and make timely changes in strategy, programs and activities to improve performance and ensure completion of goals and metrics.
- Represent the Foundation’s values and leadership competencies at all times, and be an example for others.
- Maintain an unwavering commitment to developing and sharing knowledge with others.
- Recruit, select and continually develop a committed and motivated team.
- Implement a dedicated and measurable approach to individual and team development and growth; address performance issues in a timely, respectful, appropriate and thorough manner that aligns with the Foundation’s performance management and HR practices
3. Financial Accounting & Reporting
- Support the President & CEO in the overall accountability and responsibility for financial and budget management.
- Design and implement financial and accounting policies, procedures, systems and templates, promoting a climate of sound fiscal management.
- Lead and provide direction to the daily management of the accounting system including accounts payable, accounts receivable, general ledger, cash flow, banking activities and payroll.
- Oversee the preparation of accurate and timely financial statements, budgets and forecasts. Present financial statements to the executive and leadership teams and the board of trustees.
- Based on information needs assessment continually evolve the financial reporting framework, process and procedures, ensuring key stakeholders receive the financial information they require in the appropriate format.
- Present complex financial statements and information in a manner that is understandable and comprehensive.
- Coordinate and collaborate with all departments to develop and monitor the annual operating plan and budget and the annual capital plan and budget.
- Provide analytical support and advice to the executive, and leadership teams and the board of trustees on financial planning, budgeting, cash flow, investment and financial policy matters.
4. Internal Audit & Control
- Maintain and improve an appropriate system of internal controls and procedures to safeguard the assets of the Foundation and ensure the integrity of financial data and reporting.
- Identify, develop and implement policies and practices to ensure compliance with industry regulations and legal requirements. Carry out periodic audits to assess compliance levels and take action to address issues.
- Manage funds granted by the Foundation, ensuring all donor restrictions are managed appropriately.
- Oversee the annual audit process (including preparation of the annual charity return) and prepare audit documentation as required (including notes for review by external auditors).
- Address and implement operational improvements made by the auditors or the board of trustees.
- Manage the interaction with external parties relating to the financial accounts of the Foundation specifically for banking, external audits, and financial systems.
- Assist the executive on advising the board of trustees on matters related to areas of policy recommendations, administration, charitable law, taxation, current trends, and capital and operating budgets.
- Develop and implement a business continuity plan.
5. Fund Development
- Establish and maintain effective relationships and communication with key stakeholders including donors, potential donors, the community, various levels of government and the Stollery Children’s Hospital.
- Represent the Foundation at the community, provincial and national level, maintaining high visibility with potential donors in these communities.
- Assist with the design, plan, implementation and amendment of the Foundation’s investment strategy (SIPP).
- Oversee the 3rd party investment managers that manage the Foundation’s short and long term investment portfolios.
- Identify additional investment opportunities and communicate cash flow requirements to the board of trustees.
7. Information Technology & Administration
- Lead the Foundation’s information technology and data management strategy and plan, including standards, technologies, and initiatives.
- Establish strategic service provider partnerships.
- Oversee the procurement and maintenance of office equipment and supplies.
- Manage space planning and office logistics initiatives.
Knowledge, Skills & Abilities
- Knowledge of generally accepted accounting principles, practices and applications, internal controls and management accounting concepts
- Possess strong business acumen, problem solving and judgment skills and demonstrates a willingness to learn
- Sound knowledge of investment fund and financial risk management
- Fluent knowledge of Raiser’s Edge software and Microsoft Great Plains Dynamics
- Well-developed leadership skills with the ability to think strategically and conceptually
- Proven ability to effectively lead, grow and develop a team of professionals
- Highly developed interpersonal and relationship building skills, with the ability to motivate others
- Ability to interpret and apply financial and accounting policies and procedures and adapt them
to meet legislative requirements and the unique needs of a not-for-profit organization
- Skilled at issues management and early intervention techniques
- Superior verbal and written communication skills. Comfortable making presentations and explaining complex information in simple terms
- Understands the application of computer technology
Education & Experience
- CPA designation
- 7-10 years related experience in senior finance services and/or not for profit including financial management
- Participating with a high level board of directors or trustees and creating board level reporting