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IIBA Calgary

Financial Administrator / Bookkeeper


Remotely from own office / home-office2017BK00-1503828

Company Information

International Institute of Business Analysis Calgary [IIBA Calgary] is a Not for Profit Society registered in the Province of Alberta and operating under Charter of the International Institute of Business Analysis [IIBA]. We provide professional development training, events, and certification preparation training to our local membership of Business Analysis [BA] practitioners. IIBA Calgary is managed and operated by an elected volunteer member Board of Directors.

Job Description

Job Purpose and Summary

The Finance Administrator / Bookkeeper is responsible for the preparation and maintenance of financial records and reports for IIBA Calgary.  S/he provides financial support to the VP Finance through bookkeeping, banking and reporting services. Under the VP Finance, the Finance Administrator / Bookkeeper maintains all necessary and appropriate records, files and processes to ensure the smooth and compliant financial operation of the organization, focusing on accuracy and transparency.

Duties and Responsibilities


  • Complete all bookkeeping in your own licences copy of Sage 50.
  • Provide an electronic backup copy five (5) days after the last day of the month to the VP Finance.
  • Prepare General Ledger and supporting accounts.
  • Prepare Accounts Payable files for approved supplier contracts and volunteer expense reimbursement. Prepare cheques for signing and distribution, or electronic payment.
  • Create and send invoicing for Membership dues, Sponsorship fees and Corporate Professional Development training fees.
  • Record and reconcile monthly PayPal account sales revenue and transaction fees by Portfolio category for Membership dues, Event fees, Professional Development training fees and Certifications Preparation training fees.
  • Reconcile all accounts Monthly.
  • Maintain financial records and filing.
  • Follow up with accounts receivable invoices as needed. 


  • Transfer Monthly PayPal account net revenue to the Bank account on the first (1) day of the month, based on defined policies.
  • Reconcile bank accounts monthly.
  • Monitor cash flow and cash management, against annual approved budget.


  • Prepare monthly Financial Statements including Balance Sheet, Income Statement, Performance to Budget / Variance and Cash Flow, Current Membership list, Membership Expiring (60 / 30 days), Membership renews outstanding list. Non-IIBA Chapter Member list, and other reports as required by VP Finance.
  • Prepare quarterly Budget / Variance and Cash Flow summary report by portfolio.
  • Prepare quarterly reports and deliver associated files to the audit committee for spot check.
  • Prepare year end reports and deliver associated files to the audit committee for review.

Not for Profit Guidance

  •  Provide advice and recommendations on financial procedures and practice related to GAAP, CRA Not for Profit status compliance, Alberta Society Act compliance and any other appropriate regulatory body.
  • Provide advice, recommendations and requirement on current Not for Profit Society funding and grant opportunities.
  • Make application for Not for Profit funding and grant as requested VP Finance.

Knowledge, Skills and Abilities

  • Strong computer skills, including Sage 50 and Excel.
  • Complete and expert understanding of all Federal GAAP and standards for Canadian Not for Profit Societies in Alberta.
  • Understanding of Provincial and Federal reporting standards for Not for Profit Societies in Alberta.


Must Haves

  • Minimum 5-years current experience in Sage / Simply Accounting.
  • Certification in bookkeeping or financial management.
  • Minimum 5-years recent experience with a Not for Profit organization in Canada, preferably in Alberta.

Nice to Haves

  • At least 2-years experience as a Sage Certified Consultant.
  • A CGA or CPA designation.

Conditions of Engagement and Scope of Work

You will work independently and remotely at your own office / Home-office on your own supplied equipment and software. The position will begin as a unpaid and may become a paid position pending possible Not for Profit funding and grant opportunities. The start date is Friday March 31st, 2017. The first 30 days will require a full-time or near full-time effort. We completed an accounting to Simple Accounting in 2016 and 2016 financials must be completed by as soon as possible. Once 2016 fiscal is approved, 2017 fiscal to-date will be brought up-to-date. Once fully current, this will be a permanent part-time position requiring approximately 5-10 hours per week. 

Contact Information

IIBA Calgary
Not-for-profit and Charitable Organizations
Michael Elliott
VP Finance and Administration
Posting Date: 27-Mar-2017Not-for-profit and Charitable OrganizationsVolunteer Permanent, Full-Time Open 118-Apr-2017
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