Intermediate Project Accountant

JOB SUMMARY

The Intermediate Project Accountant is primarily responsible for working with a large portfolio of projects and providing support to the projects principals to help mitigate risk as well as ensure the financial health of the project portfolio. The Intermediate Project Accountant also has a role in working with the other accounting professionals on the team to supporting the company’s financial plans and policies and accounting practices in accordance with compliance and legislative requirements.

KEY RESPONSIBILITIES

PROJECT ACCOUNTING

Administers project financials by creating system files in Vision, and maintaining all project-related information including fee letters, budgets, fee forecasts, billing schedules, estimates and agreements.

Supports and works closely with assigned project principals to prepare billings, earnings data, adhoc reports, and respond to client requests regarding billings, fees, payment status, billing requirements and collections.

Conduct project accounting activities such as approving and processing sub-consultant and project related vendor expenses on a paid when paid basis, analysing, monitoring project profitability, reviewing percent complete and WIP, and responding to information requests from project leads.

Coordinate and facilitate Project Principal meetings to advise on the financial health of projects and follow up to ensure all actions items identified are completed.

Coordinate and follow up with Project Principals to complete the monthly Fee Forecast schedule ensuring accuracy and completeness.

Follow up on collections by updating all comments related to accounts receivable activity into Vision in a timely manner.

Provide any required documentation such as WSIB/WCB certificates, EFT registration form, CRA tax forms and any other regulatory documentation required for the project to proceed.

Provide support to the other Project Principals as needed.

GENERAL & FINANCIAL ACCOUNTING

Update and maintain data in Vision to support accounting processes such as WIP, contract terms, collections

etc. in a timely manner with a high degree of accuracy.

Prepare and sending monthly billing reports to Principals.

Prepare monthly revenue and HST/GST tax reconciliation.

Responsible for preparing the Financial Reporting Package issued to the management committee and board of directors.

Support the Assistant Controller with the preparation of annual audit schedules and working papers for the auditors as required.

Preparing general ledger reconciliations as required.

Maintaining internal controls processes and protocols as established within the finance department.

Other duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree with a CPA designation.

5 + years experience working in a project or general accounting role preferably within a professional services consulting firm.

Well versed in all elements of the accounting cycle, knowledgeable with international accounting practices (in particular US and/or UK) considered an asset.

Experienced and comfortable working with several accounting applications, familiarity with Deltek Vision would be highly desirable.

Strong analysis and problem-solving ability to meet client and company needs.

Good communication and interpersonal skills when dealing with the employees and service providers.

Must be well organized with the ability to multi-task in a deadline driven environment, while possessing strong time management skills.