Director of Strategy, Initiatives, Facilities & Finance

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University of Alberta
Faculty of Arts

Director of Strategy, Initiatives, Facilities & Finance

Competition No.  -   A107337904
Closing Date  -   Will remain open until filled.

The Faculty of Arts is shaping the next generation of students and unlocking their potential. With 15 diverse departments, an Office of Interdisciplinary Studies (650 academic and over 350 support staff), and 16 Centres and Institutes, Arts offers an education in people, explored through countless perspectives. Our employees and their ideas, commitment and passion make a difference. Come and join us for a rewarding career in Arts.

As a senior administrator reporting to the Dean of Arts, the Director of Strategy, Initiatives, Facilities & Finance (Director of SIFF) oversees a diverse and dynamic portfolio for the Faculty of Arts. This position supports the Dean by leading the development, implementation of the Faculty’s strategic plan as well as the monitoring, evaluation and reporting of the plan. The Director of SIFF is also the Senior Finance Officer (SFO) and is responsible for the management of the faculty’s finances, space planning, negotiating capital renovation projects, ensuring building security, and leads the development of faculty level initiatives. This is an exciting opportunity for a strategic thinker possessing a CPA designation, extensive financial experience, and the proven ability to operationalize strategic mission, vision, and goals into business plans and actions. This position leads 3 units, combining 6 professional staff and is responsible for the oversight of approximately $95 million dollar operating budget.

Responsibilities include:

  • In consultation with the Dean and the Dean’s Executive Council, develops an effective strategic plan outlining the strategy, priorities, and goals for the short term and long term time horizon (1-5 years) and then works with team leads to oversee the operational strategies and initiatives.
  • Provides financial analysis, modeling, and forecasting to understand existing operations and to develop business cases and recommendation for senior executives to support proposals for new initiatives. This includes incorporating activity data to develop key performance indicators and metrics to measure year over year comparisons, performance, and understand trends to inform decisions and assist in the strategic planning process.
  • Oversees short and long range planning of facilities; inventory, assessment, acquisition, allocation, development, and implementation of facilities in the Arts; ensures growth and change are managed responsibly within the Faculty; and is responsible for the acquisition and analysis of special projects data. “Facilities” is inclusive of all types of space required by this large and diverse Faculty: research studios, laboratories, performance spaces, offices, classrooms, commons spaces and all other faculty space.
  • Together with the Dean and Vice Dean, the Director of SIFF oversees the development of financial related policies and processes at the faculty level, the budget planning and reporting process for the Faculty Office, departments, and centres & institutes.  
  • Ensures Faculty operations are in accordance with UAPPOL, CRA, GAAP, etc. policies and procedures; Serves as a liaison between the Faculty and Departments, auditors and regulatory authorities, as well as the Dean’s representative for central units including Financial Services, the Office of the Provost, Resource Planning, Strategic Analysis, Facilities & Operations, Risk Management, UAPS, etc.  
  • Supervises the implementation and maintenance of institutional financial policies and processes, reporting, and control systems, including maintenance of the revenues and expenses in the general ledger, UPlan budgeting system, Tableau, and other subsystems.
  • Develops and implements faculty level financial processes and procedures related to teaching Plans, financial analysis and reporting, program costings, forecasting, FLEX and variance analysis, etc.
  • Works closely with the RSO team, assists researchers, researchers' staff, research institutes and centres in the management of research, program grants and endowments.
  • Participates in senior decision-making processes in the Faculty, including policy and procedure development and implementation. These include ensuring the production and timely delivery of strategic planning documents, key performance indicator data and related materials, and representing the Faculty on appropriate University committees.
  • Ensures that all members of the Faculty and Departments are well informed of accounting policies, procedures, and regulations; facilitates consistency at all levels of accounting operations across the Faculty: attends and participates in meetings and committees as appropriate.
  • Provides leadership to finance personnel through effective objective setting, delegation, and communication in conjunction with Financial Coordinator.

Qualifications:

  • Degree in Business or related field with a professional accounting designation
  • 7-10 years senior level financial management and supervisory experience
  • Experience with large financial systems in a large not-for-profit or government environment
  • Significant hands-on experience in strategic planning, project management, business process review and change management, public relations, stakeholder and internal communications, and issues management, preferably in a public, educational, or post-secondary context.
  • Experience in space management and facilities planning
  • High level of analytical and problem solving skills and critical thinking skills
  • Demonstrated expert use of systems and tools (Excel, Access, nVision and other database query tools) and accounting software; experience with PeopleSoft Financials would be an asset
  • Excellent written and oral communication skills including contract drafting and negotiation skills
  • Planning, organizational and time management skills
  • Ability to work independently: Proven ability to work consultatively and collaboratively with team members from different areas of expertise, and with senior administrators in an organization
  • Extensive knowledge of the University of Alberta policies, procedures and operating requirements

Interested candidates are asked to submit a resume and cover letter.

The review of applications will commence on January 18, 2019, however, the competition will remain open until filled.

In accordance with the Handbook of Employment for Management and Professional Staff (Excluded), this position offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range commensurate with qualifications.

Interested applicants may apply to: https://www.careers.ualberta.ca/Competition/A107337904/

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.