Payroll Coordinator

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This position is accountable for ensuring the timely and accurate data entry in preparation of employment information and the processing of payroll and benefits. Management of employee data and accurately calculates, analyzes, and distributes pay and related benefits.

Responsibilities

  • Create and maintain employee records in payroll and benefit systems
  • Verify employee time records
  • Prepare and processes payroll on a bi-weekly basis
  • Prepare a shadow payroll for deputed resources, and reports earnings as requested
  • Consistently review processes for efficiencies
  • Analyze payroll to ensure the accurate calculation of hours, benefits, uplifts, bonuses, vacations, and deductions
  • Create adhoc reporting necessary to conduct audits
  • Monitor and report overtime, sick time, bank time, uplift, and statutory holiday and vacation pay
  • Providing client service both internally and externally on all payroll and benefits
  • Assist with records of employment and processing payments for terminated employees
  • Reports distribution
  • Process monthly benefit reconciliations and reporting and assists with resolving discrepancies
  • Assist with year end processing, including T-4 slips for Canadian employees
  • Calculate and monitors corporate RRSP contributions
  • Maintain payroll procedures manual
  • Monitor payroll procedures to ensure compliance with corporate policies and government legislation

Requirements

  • 4-year degree in Business or equivalent; OR 2-year diploma in Business Administration or equivalent along with CPA certification
  • Degree with 3-5 years of experience; Diploma with 5-7 years of experience
  • Experience processing payroll using ADP Pay@Work & Oracle is preferred or an equivalent software
  • Excellent information technology skills including word, excel (i.e. VLOOKUP & Pivot Tables) and outlook.
  • Excellent communication, organization and time management
  • Highly analytical and detail oriented