Accounts Payable Coordinator

Reporting to the Operational Controller and the Manager, Hotel Accounting, the Accounts Payable Coordinator will be responsible for day-to-day accounts payable function for corporate and hotel operations, construction and multiple developments, including cheque runs, reconciliations, and assisting with month-end tasks.


This is a full-time permanent position and requires the ability to be very organized in a fast paced environment. Strong verbal and written communication skills are required.



  • Full-cycle accounts payable for multiple entities (verification of proper general ledger coding, posting invoices into the system, bi-weekly cheque and ACH runs)
  • Obtain proper approvals and signatures
  • Reconciliation of company credit cards to submitted expense claims, including coding verification
  • Perform chargebacks to all related companies
  • Follow up with vendors, internal parties to solve outstanding issues and ensure all invoices received on time for inclusion into monthly draw packages for projects
  • Assist with bank deposits and reconciliations
  • Assist in preparation of monthly draw packages for projects
  • Maintain accounting files and arrange for archiving of old records
  • Mail / courier pick up and distribution, reception backup coverage
  • Identify opportunities to improve work process and procedures
  • Ad hoc duties as assigned



Experience Required

  • 2-4 years of experience in a similar role
  • QuickBooks and Microsoft Dynamics/Great Plains experience preferred
  • Proficiency with Microsoft Office programs such as Word and Excel
  • Technologically adept


Mission Critical Competencies

  • Ability to troubleshoot, strong problem solving skills
  • Ability to work independently or under minimal supervision
  • Ability to demonstrate being a team player
  • Excellent customer service and interpersonal skills
  • A fun, positive attitude with a sense of humour


Desired Education

  • Accounting Diploma/Degree and/or classes towards CPA designation



  • A corporate culture that our employees describe as: Entrepreneurial, Results Focused, Relationship Oriented, Supportive of Growth & Learning, Collaborative, Empowering and Fun
  • An opportunity to put your creativity to work; we want to be the trend setters, not the ones fighting to catch up
  • A flexible benefits package that recognizes various personal/family situations
  • A rewarding culture to maintain and add value to
  • A supportive management team who walks the talk
  • A cooperative management team that is strategic and forward thinking



To apply online at We thank all applicants for their submissions, but only those deemed qualified by our hiring manager will be contacted. No phone calls please.