Assistant Controller - Disbursement

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Job Summary:

Reporting to the STA Finance Controller, the Assistant Controller will support the Controller and CFO in ensuring the Stoney Nakoda Nation Finance Department is functioning smoothly and efficiently.

Primary Responsibilities

Budgets and Controls

  • Planning, directing and coordinating accounting operational functions in collaboration with the Controller
  • Ensures that all systems, internal controls and procedures are appropriate and in place
  • Verify compliance with accounting standards and regulations
  • Address and report program deficits to Controller
  • Ensure compliance with the signing authority policy and procedures

Audit

  • Liaison with external auditors when required

Reporting

  • Ensure all financial reporting requirements are met for operations and special projects
  • Assist in the preparation of quarterly financial statements to present to Tribal Council
  • Provide appropriate correspondence and financial reports when required

Funding/Revenue/Assets and Expenditures

  • Ensure all monies received will be allocated appropriately as per the terms of the funding agreements
  • Ensure all assets of the organization are insured appropriately
  • Ensure asset management system is in place
  • Ensure that accurate records and full accounts of the financial affairs of the Nation are prepared, maintained and kept safe

Staff Supervision

  • Manage and support a multi-disciplinary team environment
  • Provides leadership and management to the staff by supervising, coaching and mentoring
  • Assesses the competencies of staff and identifies strengths and areas for development by creating individual performance plans that identifies individual performance goals
  • Encourages and support staff to explore and utilize areas of development as identified in their performance plan
  • Provide a safe and productive work environment for staff which is free of harassment, bullying and discrimination

Category 1 - Disbursements

Accounts Payable

  • Oversee the accounts payable teams
  • Assist the AP Manager in ensuring the team is meeting their obligations to the clients
  • Ensure proper signing authorities are implemented
  • Reconcile credit cards for staff when required

Category 2 – Revenue

Banking

  • Ensure all bank reconciliations are completed accurately and on a monthly basis
  • Oversee incoming deposits/EFTs/wire transfers; ensuring they are accurately recorded
  • Liaison with Bank when required
  • Responsible for verifying outgoing payments

Accounts Receivable

  • Oversee accounts receivable staff
  • Ensure all accounts receivable are up to date and process accurately and in a timely matter

QUALIFICATIONS:

  • Detail oriented, analytical organized and strong work ethic
  • Strong Financial reporting experience – best practices
  • Well-developed management skills to ensure appropriate delegation, resource coordination, and monitoring of activities.
  • Ability to provide leadership and motivate others,
  • Ability to organize time and work, sound decision-making capability to provide effective supervision and ability to develop policies and procedures
  • Possess capabilities needed for short and long-term planning, including the ability to guide planning sessions
  • Excellent communication, diplomacy and interpersonal skills
  • High level of proficiency in PowerPoint, Excel, Word and Outlook
  • Xyntax Native Systems an asset

Education and Experience

  • Post Secondary degree in Accounting, Finance or Economics or equivalent combination of related education, training and managerial experience 
  • Minimum of 2-3 years relevant experience; 4-6 years working with First Nation Communities 
  • Accounting Designation required