Payroll & Benefits Administrator

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Payroll & Benefits Administrator


 Permanent Fulltime

POSITION SUMMARY:

The Town of Taber is looking for a candidate to fill this role on a fulltime basis. The Payroll and Benefits Administrator is responsible for managing payroll and benefits and assisting human resources department.

DUTIES AND RESPONSIBILITIES:

  • Verify and process required documents when a new employee is hired
  • Create and maintain database records of contact information, hours worked, pay, bonuses, and other benefits for full-time, part-time, casual, and seasonal employees.
  • Correctly interpret and apply pay-related collective agreements, employee payroll related polices and directive provisions.
  • Prepare and verify pay statements that provide information about each employee's gross and net earnings, and statutory and non-statutory deductions for federal and provincial taxes, Employment Insurance, union dues, health insurance, pensions, staff funds, maintenance enforcement, expense claims
  • Create system-generated reports and resolve any errors or discrepancies
  • Complete, verify, and process the documentation required to administer leaves of absence, employment insurance, STD and LTD
  • Complete, verify and process the documentation required to administer benefits and pension plans
  • Prepare and verify statements from benefit carrier to ensure accurate payment of benefits
  • Administer flexible work hours, wellness programs or other benefit programs
  • Create and process invoices for employee benefits when employees are on leaves
  • Create reports, process, distribute, pay, and invoice vendors and employees (including online submissions, such as LAPP, SFPP, internal associations/clubs, etc.) on a bi-weekly basis meeting the regulated deadlines
  • Work with the HR Department with HR-related tasks such as data generation, research, contract related interpretation, etc.
  • Prepare payroll-related statistical reports, statements, and summaries
  • Prepare and balance period end reports and reconcile payroll accounts monthly, by deadline
  • Prepare T4’s and other yearend reporting slips
  • Prepare and submit Pension and WCB annual reports
  • Prepare and reconcile payroll accounts for year-end by deadline
  • Responsible for calculating and posting Seniority Lists by deadlines as per collective agreement
  • In consultation with the HR Department, responsible for ensuring the Collective Agreement is followed regarding areas directly relating to the administration of payroll
  • Assist in preparation of documentation and calculations for employee collective bargaining as requested
  • Maintain and update as required all in house payroll process manuals
  • Train and assist assigned back up staff
  • Research information regarding payroll systems and benefits for Director Finance, or designate as requested
  • Participates in the workplace health and safety program, including monthly worksite and hazard inspections
  • Ensuring any retention policies or standard operating procedures are followed
  • Working with the Director of Finance and the HR Department to develop and maintain policies and procedures that related to the processing of payroll
  • Perform other related duties as assigned

QUALIFICATIONS:

  • Canadian Payroll Association Certification is required
  • Minimum 5 years of payroll experience
  • Payroll Compliance Legislation Course (from Canadian Payroll Association) or must complete within 12 months of hire
  • Proficiency in MS Office Suite (Excel, Word, Access)
  • Knowledge of payroll systems such as Canadian Payroll, Great Plains, etc. willing and able keep up to date with new technology and to learn new software as required
  • Education and or knowledge of LAPP & SFPP pension plans, Alberta Employment Standards, AMSC regulations, Worker’s Compensation, accounts receivable, and accounts payable
  • Standard First Aid/CPR/AED training
  • Ability to provide a clean Police Information Check
  • Must be able to keep a high level of confidentiality regarding the information they have access to, as well as perform well under pressure, as this position faces numerous pay-related timelines
  • Must have a full understanding of requirements and legislation the employer must be compliant with and understand the reporting and income/deductions required. (i.e., CRA required Payroll Source deductions, T4 processing, ROE’s etc.)

DURATION:                     Fulltime position – Out of Scope

SUPERVISOR:                 Director of Finance

WAGES & BENEFITS    Expected salary range to be negotiated with the successful candidate, including an attractive benefit package.

HOURS OF WORK:        37.5 hours / week, M-F 8:00am-4:30pm    

LOCATION:                     Position will work in the Town of Taber Administration Office                                

CLOSE DATE:                 Open until a suitable candidate is hired

 

 

Please submit resume and cover letter by mail, fax, or e-mail in confidence to:

 

Safety 1st

The Town of Taber holds a Certificate of Recognition achieved through the Alberta Municipal Health & Safety Association for our Safety Policies and Program.

Text Box: Safety 1st
The Town of Taber holds a Certificate of Recognition achieved through the Alberta Municipal Health & Safety Association for our Safety Policies and Program.
    Human Resources

    Town of Taber

    4900 A 50 St.

    Taber, AB  T1G 1T1

    Fax:  403-223-5530

    E-mail:  hr@taber.ca

We wish to thank all applicants for applying however only those selected for interviews will be contacted.