Assistant Controller

ASSISTANT CONTROLLER

The Calgary Drop-In Centre (the DI) is more than emergency shelter. We provide emergency shelter, health services and housing programs to people who need ​support. Our programs and services connect people to permanent housing that meets their individual needs. Rooted in community and fueled by kindness, the DI proudly serves as part of the Homeless-Serving System of Care. 

The DI has implemented a COVID-19 Immunization Policy. You must be able to provide proof of full vaccination in order to be an employee of the DI. Full vaccination means you will need to have received two doses of Moderna, Pfizer, or AstraZeneca, or one dose of Janssen and have cleared the 14-day waiting period since your last vaccine. Some people have received two different vaccines, such as AstraZeneca and Moderna, and these people are also considered fully vaccinated.  

Position Summary

Reporting to the Controller, the Assistant Controller is a leader in the finance department responsible for oversight of the team and ensuring smooth and efficient operations to meet the many deadlines and deliverables of the department.

Time Commitment

40 hours per week, Monday to Friday. Some unusual hours may be required from time to time as the need arises. Schedule may be altered at the discretion of management. 

Job Duties

• Own and manage the daily, monthly, and yearly processes for A/P, A/R, journal entries, GL close and grant reporting.
• Review grant, lease, and purchase agreements to determine the appropriate accounting entries along with all reporting requirements to ensure full compliance.
• Monitor the cash position of the Agency and make recommendations on cash flow and investment opportunities.  Review all bank reconciliations and provide back-up as required.
• Manage and provide guidance on account codes and overall oversight of the general ledger.  Review/post journal entries along with allocations and accruals.
• Support the development of the accounting team through coaching, leadership, and professional development. 
• Responsible for hiring, mentoring and departmental problem solving.
• Implement and monitor various internal controls around key financial processes. Ensure documentation is accurate and up-to-date and cross trained amongst the team.
• Oversee development and implementation of new financial processes, procedures, and systems to meet the Agency’s growth and to enhance financial controls and reporting abilities.
• Act as the key liaison with the external auditors.  Prepare, gather, and provide required documentation along with answering any questions or concerns from the auditors to ensure a smooth audit process for all program audits and the annual audit.
• Prepare annual Charity Return (T3010) and quarterly GST returns.
• Monitor and ensure compliance between DI policies and current CRA regulations.
• Conduct oneself in a professional manner, be a trusted representative of the DI and provide exceptional service to our internal and external stakeholders.
• Attention to detail high degree of organizational skills to manage multiple priorities.
• Team based mindset to ensure deadlines are met and team workload is distributed.
• Perform other related duties that are approved by the Senior Director of Finance & Administration and Controller.

Required Competencies

• CPA or equivalent designation required (or working towards)
• Minimum of 5+ years of relevant financial, accounting, audit, reporting experience.  Experience in not-for-profit industry is preferred
• Energetic and self-directed, with effective time management and organizational skills including the ability to deal with several priorities at the same time
• Strong strategically-focused analytical skills, good common sense; and capacity to provide leadership
• Well-developed inter-personal skills
• Excellent communications skills, both verbal and written
• Ability to develop and maintain strong professional relationships with internal and external stakeholders
• Proficient in accounting software, Office 365 and Microsoft Office Suite 2016
• Mindset of continuous improvement using technology
• Eager to learn new systems and adopt improved best practices.

Working Conditions

While your position does not normally consist of front-line work, it is important for us to tell you that front-line staff are exposed to emotionally disturbing events, such as: medical distress, threatened/actual serious injury, violence, abuse, and death; where clients may be experiencing fear, terror, hopelessness, rage, self-harm and conflict. It is understood and accepted that you will be working in distress and/or high-stress situations, which may include emergency response where resiliency and stress tolerance and the ability to maintain composure, remain calm and focused is imperative. Exposure to bodily fluids may also occur.

Why the DI?

The DI aims to be an "Employer of Choice" and affords each employee an opportunity to help make a real difference in our community, and more importantly in the lives of vulnerable and marginalized individuals. We take great care in hiring the right people who fit, and who share our outlook on the value of people. We believe in living our values in every word we speak and in every action we take, and we want people who understand this commitment.

Our Culture

Our values form the cornerstone of our culture:

RESPECT: Our actions honour the rights, differences, and dignity of others

COMMUNITY: Through collaborative partnerships, we work together as a team, building inclusive communities

KINDNESS: We accept each person’s uniqueness with compassion and empathy

WELLNESS: We promote, provide and support holistic wellbeing

ACCOUNTABILITY: We operate with transparency and integrity in both our relationships and our commitments.

Our Compensation

Some of the great benefits the DI has are agency paid:

• Vacation days
• Sick days
• Wellness days
• Medical & Dental coverage
• Homewood EFAP
• Long-Term Disability*
• Life Insurance and Accidental Death & Dismemberment (AD&D)*
• Critical Illness Insurance*

*Employees will be enrolled in Long-Term Disability, Life and AD&D and Critical Illness insurance, paid for by the employee. This is mandatory and may not be opted out of.

Benefits are based on employment type and usually available the 1st of the month following your start date. If you are successful in obtaining employment with the DI, Human Resources will discuss your eligibility for benefits with you.

Some of the great benefits offered at the DI include paid vacation days, paid sick time, paid wellness days, short-term and long-term disability as well as Accidental Disability and Death. We also offer permanent, full-time employees agency-paid medical and dental benefits for themselves and their family*.

We thank all interested applicants; however, only qualified candidates will be contacted.  No phone calls please.