As a leading senior’s residence and provider of senior’s continuing care services and programs, Canterbury Foundation (the “Foundation”) shares with seniors the “Promise of Home”. Person-centered care is the foundation for all we do in providing safe, quality care and other human services. We provide a home where seniors experience peace of mind and feel like family. All persons are treated with dignity and respect in every interaction. Working for Canterbury Foundation requires that employees exhibit the highest standards of personal behavior and ethics in every interaction that instill confidence and trust and not bring the Foundation into disrepute. The honesty and integrity of Canterbury Foundation demands the impartiality of employees in the conduct of their duties.
The Accounting Manager reports directly to the Director, Finance and Administration. The main responsibilities include the preparation of monthly and year-end working papers and reports, preparation of financial statements and supplementary reports and variance analysis, as well as full cycle accounting functions. The Accounting Manager will liaise with external accountants for purposes of meeting requirements specific to the interim and year end audits. This position also coordinates and facilitates the annual operating and capital budget process for the organization. This position involves leadership and direction of Payroll, Accounts Receivable, Accounts Payable and the Collections function and serves as a back-up resource for the Director, Finance and Administration when required. A sound knowledge of accounting principles supplemented with excellent managerial, customer service, computer and organizational skills are required to carry out the broad variety of duties. The position will also participate fully on the leadership team and liaise with other departments regularly to provide financial direction and assistance in keeping with the Foundations strategic goals and corporate business plan.
I. HEALTH, SAFETY AND WELLNESS
- Committed to knowing, understanding and reviewing your workplace hazards as identified by your Workplace Hazard Assessment, Joint Workplace Health and Safety Committee and as outlined in Canterbury Foundations Policies and Procedures.
- Participates in making the workplace a safe environment for staff and residents by reporting unsafe conditions, knowing your rights as an employee to refuse unsafe work, and by participating in training, events and committees.
- Wear appropriate personal protective equipment, footwear and apparel for your role and responsibility for your work day (being mindful of hazards approaching and leaving the workplace).
II. JOB DUTIES AND RESPONSIBILITIES
- Provide direct leadership to manage the accounting department and it’s functions including payroll and accounting positions as it relates to tasks including recruitment, annual performance evaluations, coaching mentorship, discipline and including termination of department positions in consultation with the Directors of Finance and Administration and Human Resources to support and optimize use of their knowledge, skills and abilities.
- Ensure that appropriate staff development and training opportunities exist to ensure both the Payroll Supervisor and Junior Accountant positions remain effective in their roles.
- Monitors corporate financial policies, standards and authorities as directed by the Director, Finance and Administration.
- Lead all accounting functions including accounts payable, accounts receivable and cash management ensuring continuous operation of essential services.
- Liaise with other departments to provide financial stewardship, information and assistance.
- Take a lead role in the absence of the Director, Finance and Admin. regarding all financial and accounting matters.
- Actively participate in senior management/leadership team.
- Prepare cash flow statements and projections.
- Manage accounts payable and accounts receivable to optimize daily cash balance and interest income.
- Review investment portfolio earnings and record gains/losses quarterly.
- Monitor daily cash balance and banking transactions to ensure adequate funds are available.
- Reconcile bank transactions to general ledger monthly and resolve discrepancies.
- Full Cycle accounting.
- Budget development, coordination and communication.
- Coordinate and liaise with external accountants to accommodate interim and year-end audit requirements through accurate and timely preparation of working papers and on-site assistance throughout the duration of the audit engagement.
- Prepare quarterly GST filings ensuring that the Foundation is in compliance of statutory requirements.
- Coordinate with Health Services Department, the reconciliation of Home Care transactions to ensure that the Foundation is funded according to contracted amounts and Alberta Health Services is billed in a timely manner.
- Donations will be recorded appropriately as either internally or externally restricted and reconciled monthly with Fund Development records.
- Resident accommodation fees and fees for additional services will be reconciled monthly in accordance with current fee schedules. Consultation with the Leasing Administrator to ensure accuracy of billings and the rental electronic funds transfer request is necessary.
- Preparation of annual rental fee increase notifications and resident receipts (letters) for allowable Canada Revenue Agency attendant care expense deductions available to residents.
- Determine accuracy of books of record through regular periodic reconciliation of balance sheet accounts and account analysis.
- Recommend, evaluate and monitor internal controls over Foundation financial resources.
- Interpret and communicate financial policies, procedures and accounting standards to ensure organize wide compliance.
- Prepare Foundation consolidated and departmental financial statements monthly.
- Coordinate departmental variance reporting and assist departments with interpretation of financial results.
- Quarterly updates for the dashboard reporting both financial and operational key performance indicators.
- Ad hoc reporting and analytics related to allocation and control of resources and business planning.
- Provide reports for senior management, the Board and external stakeholders on an as needed basis.
- Prepare year-end financial statements with notes.
- Provide information for the Foundation’s annual report as required.
Strategic and Tactical Planning
- Participates and provide leadership on committees.
- Continuous improvement and process development initiatives.
- Works with the Director, Finance and Administration to develop and coordinate plans, objectives and strategies for the corporate financial function in alignment with the Foundations strategic direction, including operating and capital budgets and business plans.
- Involvement in the collective bargaining process on behalf of the Foundation including cost analysis for bargaining proposals.
- Provide support to the payroll function in the absence of the Payroll Supervisor through the preparation of the bi-weekly payroll as required. Includes audit and /or review of department submissions, compliance with the collective agreement and validation of payroll entries in the general ledger.
- Review bi-weekly payroll for accuracy and report all discrepancies to the Payroll Supervisor.
- Perform other duties as required.
- Due to the nature of this position it is recognized that the incumbent will require access to confidential information and privacy must be maintained at all times.
- Foundation financial information is not to be disclosed other than for the purpose of informing management, the Board and select external stakeholders for the purpose of securing credit/financing or to meet statutory obligations.
- Resident health and financial information will be held in confidence at all times
- The incumbent will respect the private and confidential nature of donor information
- Possess a Bachelor’s degree in Commerce or equivalent with completion of CPA designation.
- 3 -5 years working knowledge of accounting (GAPP) with supervisory/management experience.
- Prior experience in designing and managing a significant sized and complex budget is required.
- Advanced computer skills including knowledge of accounting software- Microsoft Office – Excel, Word, Access, PowerPoint and ACCPAC or knowledge of computer applications used in the accounting/payroll processes, including word processing, use of email, and spreadsheet data entry.
- Working knowledge of Generally Accepted Accounting Principles (GAPP) and Practices.
- Ability to effectively contribute to projects related to key initiatives.
- Driver’s License with clear Driver’s Abstract and access to vehicle.
- Respect for the confidentiality and sensitivity of financial information.
- Demonstrated commitment to customer relations by being caring and courteous to residents, families, visitors, vendors, contractors and co-workers.
- Ability to work within a team and contribute to a positive work environment.
- Strives for excellence and is able to seek opportunities for personal development
- Demonstrated time management and problem solving skills.
- Effective teaching/coaching skills
- Strength in verbal and written communication skills (informing/listening/writing).
- Demonstrate an awareness of accident and injury prevention; adhere to safe work practices and procedures; be responsible for maintaining self-wellness and reduced absenteeism.